Here was my wedding checklist with some notes regarding some of the venues I picked. Feel free to use this as a guide for your own wedding.
1. Rehearsal Dinner - The groom's family usually pay for this. This was our case as well.
2. Bar Tab - Included in Reception budget
3. Reception - 75% of total cost
4. Outdoor Ceremony - Site + Officiant - We have found an officiant since Ryan and I are not religious. Cindie is going to be performing our ceremony. She's had many years of experience and will work with you to make sure your vows are the way you want it. Here is Cindie's website if you'd like more information and are getting married in San Diego: www.ceremoniesbycindie.com
5. Cake - Included in Reception package. We picked our cake and flavors in June with Flour Power. Check with your venue if they include the cake as well.
6. Wedding Gown & Tux - Wedding Gown + Groom's tux cost us about $500 before alterations.
7. Decor & Flowers - We picked our flowers and signed the contract with the florist four months before my wedding. They were spectacular. His name is Daniel Hansberger if you're getting married in San Diego and would like a reference.
8 Gifts/Transportation/DJ Entertainment - Our DJ is Daniel and he was great if you need a reference.
9. Photography/Videography - Our Photographer is David Howell. He took our engagement photos and they turned out excellent! David Howell Photography
10. Invitations - I ordered invitations from David's Bridals' website on July 4, 2012 with the goal to send the invitations by mid-Aug. I was happy with them so I suggest you look at the David's Bridal websites for the invitations before you go look somewhere else. I think it's a pretty good price range for the quality.
11. Party Favors - These cost me about $250 which includes us decorating them.
12. Bridesmaids' gifts/groomsmen gifts - Don't forget!
13. Hair and make up - Make sure you have your hair and make up trial before you agree on having that person do your hair and make-up.
14. Rehearsal Dinner invitations - Don't forget this!
15. Menu Cards - This is a nice touch on each plate. (scroll down to the bottom to see my menu)
Sailor Girlfriend's Steps and Wedding Planning
Step 1: Budget and Synergy of Ideas (common ground)
So, here we are, we call it investing in a night to remember so that we will have no regrets! After all, we are publicly celebrating our love and declaring our unity that day! Let's make it grand! Our first strategy to save money for the wedding is to shack up so we can save on rent.
Step 2: Calling and picking venues - April 20 - April 25 (6.5 months from wedding)
Since my husband was in the Navy, we checked out the navy bases for event options.
They offered quite a few options for catering and if you're in the
military, it is 10% off the tab and the service charge is 5% less so
that is 15% service charge instead of 20%. It's a not a bad deal and you
can have the ceremony there. Even if you're non-military, you can still have your events here. It would range between $500 - 750 to rent
the outdoor space for the military. The negative
thing is you can't hire outside caterers or bring outside food or
beverage if you rent their space. You have to buy food and beverages there however they don't tax so you can actually save thousands with that.
Another thought that we had was just rent a space some where and pick our own caterers and then have our friends help
out with bartending. We found a banquet venue for a 6 hour rental which
includes a dance floor, tables and 2 security guards for $1,800. It was cheap but it was far. Then, we figured it would be too much work for our visitors to try to find the event place at the military base since most of our friends and family are civilians, so we decided to not do it at the navy base either.
Three weeks later, we're still researching to find the right venue for our wedding. My fiance actually have a lot of input on our wedding plans so it's nice that the burden is just not on me. We also looked at the Bahia in Mission Bay and Porto Vista. We were hoping our connections could help us lower the cost of the venue. It didn't. I suggest you look within your circle of friends to see if they have any catering or event planning hook ups because weddings are expensive to plan!
May 12, 2012 - (a little bit less than 6 months from wedding) My four bridesmaids helped me pick my wedding dress. We went to David's Bridal and it was the 8th dress I tried on. I didn't want to try on any more dresses. It costed me $400 because it was luckily on sale! Till this day, my friends still call me simple because I was so easy on picking out the dress. Comparing to my friends, whose dresses were all $1000 or more, I saved a lot of money on this so I had enough money to pay for all of my bridesmaids' makeup and hair on my expense on my wedding day. :)
May 16, 2012 - We Picked the Venue (about 5.5 months from wedding date)
We've narrowed it down to one place after being engaged for a month. We're having both the ceremony and reception at the Bahia, which I suggest many do if they are not religious. Their Saturdays were very limited so we decided to do it on a Sunday! The wedding package includes our reception, ceremony, cake, linens and chair covers with sash, and open bar cocktail hours. Because I went to the Bridal Bazaar, they also gave me a complimentary upgrade to our menu, which is great. We got married on Nov. 4, 2012. Our menu included 4 different hor d'erves, salad, filet migon with shrimp with potatoes and veggies with 2 desserts. Scroll down to see my menu cards and wedding cake.
Step 3: We Picked our Photographer (About 5 months before wedding date)
On May 28th, 2012, our photographer met up with us at the Ocean Beach's Starbucks. He was very professional, on time and we liked him instantly. He drove all the way from Laguna Beach, Ca and we appreciated it very much. We signed the contract the next day and mailed the deposit check to him. David Howell Photography will be shooting for our engagement photos and wedding day. He was fantastic and I highly recommend him if you're having a wedding in Southern California.
Step 4: On May 29th, 2012, we picked our DJ (About 4.5 months before our wedding date)
Step 5: On June 8, 2012, (about 5 months before wedding) I picked my wedding coordinator to help with our event and dog. On June 8, 2012, I met up with a wedding coordinator who got my information from the Bridal Bazaar and I liked what I heard. I didn't budget in for this but it seems like a really good idea at the time. We're having our wonderful dog be our ring bearer and she agreed to have her team drive him to the daycare during the wedding day after our ceremony since dogs are not allowed in the ballroom where our reception is (sadly). She will have a team of 2 or 3. I like that. I just pay another $125 and I get another person instead of using the Bahia's one day coordinator for $500. That's really expensive. Our wedding coordinator was also there for our rehearsal to make sure our line up was right. She did the job but I didn't think she was excellent. Her name is Bethanie Black if you want to look her up. A lot of people told me later that I overpaid for a wedding coordinator.
Step 6: On June 14, 2012 (less than 5 months from the wedding), we picked our cake from Flour Power
We tasted 13 different cakes and were allowed to choose up to 4 different flavors for our cake that came with our package with the Bahia. We picked a yummy beach themed cake. James, who we met with for the tasting, was so welcoming and helpful. This was our actual cake on our wedding day below. It had edible seashells and clams and matched our wedding theme so well. Our venue was located right by the water and beach.
Step 7: On July 10, 2012, we met with our florist who was contracted with the Bahia in our package to do our floral spray for the ceremony and put petals down the aisle. I liked him so much, I hired him for and all of the bouquets, boutineres and reception centerpieces! Scroll down to see my floral spray and center pieces! They were fantastic!
Step 8: On July 23, 2012, we picked our officiant, Cindie, who wonderfully performed our outdoor ceremony. She's a supporter of our military men and women and I highly recommend her! Cindie's website is: www.ceremoniesbycindie.com.
Step 9: On August 1, 2012 (about 3 months before wedding date), I followed up with another potential florist vendor for my reception center pieces before signing a contract, just to make sure I picked the right vendor.
Step 10: On August 1, I also finished collecting my last address to mail out my invitations around mid-Aug. On July 14, 2012, I started calling my cousins to get their addresses. My mom and I agreed that we would do a split research so my mom would send out invitations to my Aunts and Uncles, while I would send them out to my cousins and my friends. We invited around 220 guests using the 70 - 75% rule that only 75% will be able to attend. That means about 154 - 165 people would be expected to attend. The math was right. I had 155 guests! It really depends on how many of your guests are out of towners. This percentage can be higher if you have a lot of local guests. We had a lot of out-of-state family members.
Step 11: On Aug. 10, 2012 (3 months before wedding date), I signed the official contract with my florist, Daniel Hansberger to do my all bouquets and center pieces, ceremony flowers for the wedding. I'm so ecstatic! They turned out great and better than many other weddings for an appropriate price. He also did me a favor and took down my floral spray that we used for the ceremony and put it on the sweetheart table. So it was very useful! It was beautiful. Here is the beach themed centerpiece we came up with together for the reception. My florist luckily had real seashells we put the fresh flowers in so I was able to just rent the seashells.
Step 12: Between Aug. 6 - Aug. 15, 2012 (2.5 months before wedding) is the mailing and sending of invitations so the out of town guests can start planning their travels and have time to respond back. See blog section for my invitation piece.
(By the way, my bridal party threw me a bachelorette and bridal shower weekend on Aug. 24-26, 2012 in Coronado at the Hotel Del and downtown. They were very, very sweet and I am very, very lucky! They spent a boat load of money on it for me.
Step 15: On Sept. 7, 2012 (2 month count down), we received our engagement photos from David Howell Photography on a disc via mail. They turned out excellent! Check out his website here: http://www.davidhowellphoto.com/. You can see some of our photos on there.
Sept 16: On Sept. 25, 2012, I had my first fitting for the wedding dress at David's Bridal. It will be ready to try on/pick up on Oct. 24, 2012 (1.5 weeks before my wedding). Diet time!
Step 17: On October 4, 2012: 1 Month Countdown! We mailed out rehearsal dinner invitations to our bridal party and out of town guests. See my designs in the blog section that I used. Here is the design just for the bridal party which included the rehearsal time/place and rehearsal dinner time/place. The out of towners who are not in my bridal party gets a different piece.
(Rehearsal Dinner Info & Card Invitation above. You can make something like this from shutterfly.com.)
Step 18: On October 5, 2012: Receive BEO from the hotel for the ceremony and reception set-up.
Step 19: On October 6, 2012: Sent my officiant the vows
Step 20: On October 7, 2012: Party Favors decoration One of my bridesmaids came over to help me with tying ribbons on party favors.
Step 21: October 9: Designed and ordered my menu cards. This actually took me a lot of time. See my adult menu cards here.
I also created stickers for the kid's menu.
Step 22: October 24: Finished my last payment for the DJ and buy gifts for bridal party
Step 23: October 25: 10 day countdown! My wedding coordinator called me for last minute details. She helped me with the order of walking down the aisle, calling Bahia about water station at ceremony, gift table at the ceremony and for the Pet Taxi's name. I highly suggest having a wedding coordinator to help you with these details!
Step 24: October 28: 7 day countdown! We created welcome bags for out of town guests staying in hotels where snacks are hard to reach. See more pictures of the welcome bags I created here. Here are the welcome bags I customized with an itinerary with healthy snacks and drinks for out of town guests so their stay is more comfortable.
Step 25: Nov. 1: 3 day countdown! One of my bridesmaids helped me with writing names down on place cards and finalizing seating chart. We had assigned seating so that is why we did this.
Step 26: Nov. 3: 1 day countdown! Rehearsal at 3pm and Rehearsal Dinner hosted by my in laws at 6pm. It turned out fantastic. The food was great, my mother in law decorated wonderfully and she planned surprised games! It was memorable.
Step 27: Nov. 4: Wedding Day! What a rush! It was fantastic! One of the best days of my life! Success with no drama!
See my blog section for some pictures on my wedding day.
Guidelines I used for picking the Bridesmaids
Picking your bridal party can be stressful. Agree on a certain number in your party before you start thinking of names and who you want in your party.
Here is my personal checklist I used to choose my bridesmaids
1. Are they trustworthy, reliable and organized?
2. Have they been there for you through tough times and always try to connect with you throughout the years?
3. Do they always care about your well-being and have been a true friend? Do they ask how you're doing or do they always mainly want to talk about themselves?
4. Do you think they'll complain about it? (Sorry, I had to add this one.)
5. Do they understand you to the core and do you feel the same?
Picking my Maid of Honor and Matron of Honor
I have decided on having a maid of honor and a matron of honor for my party. I used the first two people I thought of when people started asking me this. I didn't know it at the time but those thoughts are my gut instincts. Some brides just have one while others have two.
Make it fun!
We had 7 months of planning and it was just enough time! Check out the wedding checklist on the right or the actual steps I took to complete my to-do list by date/order (scroll down for more pictures and my action items).